Sales invoice

The payment of your orders is bundled on the sales invoice. Per invoice period, the revenues of your orders are added together here, and expenses, such as commissions or shipping labels, are directly deducted. Any returns are settled in the invoice period that you process an item return. Below you will find two examples of sales invoices:

• The sales invoice for a Dutch partner
• The sales invoice for a Belgian partner

If you want more insight into your sales invoice, you can download the accompanying invoice specification. You will find your sales invoice in your seller account, in the menu 'Finances'.

On the first day of each invoice period (monthly or every 2 weeks), you will receive your sales invoice in your seller account; this is the invoice for the previous invoice period. On the next working day after receiving this invoice, the outstanding amount will be paid out to you. Depending on the processing time of the bank, it may take up to 3 days before the payout is in your bank account.

If you still have outstanding invoices at the start of the invoice period, these will be settled against your sales invoice. You will receive the difference as a payout in your bank account. It may happen that a higher amount is outstanding than the revenue you earned in that period. If that turns out to be the case at the start of the new invoice period, the payout of your earnings will be postponed. This means you will not be paid out yet, because the settlement is not possible. Settlement will be possible again if:

1. Your revenue is higher than the outstanding invoices
2. You manually transfer the outstanding invoices to bol yourself
3. You transfer only the settled amount and therefore the difference to bol yourself

Once settlement has taken place, you can find the explanation via your invoice specification.

The costs incurred are the sum of all costs incurred during the invoice period. These costs are naturally related to the use of bol.

• Commission

  
  For each item you sell, you pay a commission, consisting of a fixed amount and a percentage of the selling price.

• Commission correction

  
  When a customer has returned an item or a shipment is lost, the previously charged commission is corrected.

• Pick & pack costs

  
  Costs are charged per item for picking and packing it.

• Pick & pack costs correction

  
  When a shipment or return is lost, or when we sent the wrong item, the previously charged costs are corrected.

• Shipping costs

  
  Costs are charged per order for sending it.

• Shipping costs correction

  
  When a shipment or return is lost, or when we sent the wrong item, the previously charged costs are corrected.

• Stock costs

  
  Costs are charged per day and per EAN for having your product range stored in the fulfilment center.

• Contribution to return label(s)

  
  A contribution is charged for each return label used by a customer to send a return shipment to you.

• Correction(s)

  
  A (manual) correction that does not belong under one of the other invoice lines.

• Contribution to shipping label(s)

  
  Shipping labels via bol were used to send the order to the customer.

• Contribution to shipping label(s) Koninklijke PostNL B.V.

  
  When a PostNL shipping label was used to send an order, these costs are partially reimbursed by bol and the remaining amount appears on your invoice.

• Compensation for lost items Legally, the compensation is not subject to VAT and is therefore shown on the invoice without VAT.

Here, a sum is made of all confirmed orders (Selling price item(s), received … ) and all returned or LIM orders (Correction selling price item.. ). Together, this is the sum of your revenues (Total your revenues). This amount includes the VAT paid by customers. The VAT is calculated on the service between partner and customer. You must therefore calculate the VAT on the revenues yourself. Bol cannot advise on this.

• Selling price item(s), received from buyers and to be transferred by bol

  
  The price of the item that bol collected from the customer. This amount includes VAT, so the partner must pay this to the tax authority themselves.

• Correction selling price item(s)

  
  When a customer has returned an item or a shipment is lost, the previously paid selling price is withheld.

All services from bol to you as a partner are exclusive of VAT. On the invoice in the "VAT tax base" column, you will see the amount of our services (excl. VAT) to you.

If bol is required by law to charge VAT on these services, you will see the charged VAT in the "VAT amount" column. You can reclaim this VAT via your regular VAT return, provided you are entitled to VAT deduction.

In some situations, bol does not have to charge VAT. It may also happen that the VAT legally needs to be reverse-charged to you as a partner. In that case, no VAT amount is listed on the invoice and you are responsible for processing the VAT in your local VAT return yourself.

Do you use Advertising via bol? Then you will receive a separate invoice for this, which you can also find under the 'Finances' tab. You can find an example of this Advertising via bol invoice here. So this invoice comes separately from the sales invoice, although they are settled against each other whenever possible.

So if your earnings on the sales invoice are higher than your costs on the Advertising via bol invoice, those costs will be automatically settled and you won't have to worry about it. If you have a higher amount outstanding for the Advertising via bol invoice than the earnings generated on the sales invoice, it will not be settled. In that case, you pay the Advertising via bol invoice according to the instructions on it.

Please note! On the invoice you receive on the first day of the month, the costs of your Advertising via bol invoice up to and including the 27th of the previous month are settled. The last 3 or 4 days of this month are settled on the next invoice. The invoice for Advertising via bol starts on or around the 27th of the month up to and including the 27th of the following month. The exact day depends on whether a month has 30 or 31 days.