Creating a shipment and pre-registering items

In your seller account, click on the 'Items' menu and choose 'Create new Lvb shipment'.

Indicate here which items and how many items you want to send. This can also be done in bulk using the 'Add bulk items' button. It is important that this quantity matches the number you send to our fulfilment center. Make sure to only pre-register the EANs that are physically printed on the item. All of this ensures the smallest possible chance of incorrect processing in the fulfilment center.

When the items are selected in the pre-registration screen, the 'Category' column will indicate which stock ceiling this item falls under. More information about stock ceilings can be found here.

After the items have been selected, they are assigned to a shipment with a corresponding fulfilment center (the destination). On this page, specify which of these shipments you want to save. Please note: a shipment's destination is only valid for a limited time. Once that time has passed, the destination of a shipment will need to be requested again.

In addition, it is important to enter the reference. By keeping this as unique as possible, the chance of another partner entering the same reference remains as small as possible. This helps prevent process disruptions.

In your seller account on the 'My Lvb shipments' page, open the draft shipment that needs to be pre-registered. Next, click on the 'finalise pre-registration' button to fill in the shipment details.

It is important that you fill in all information (quantities, specific products, and the date) correctly and completely. Our planning is based on the delivery appointments made, and to prevent delays, it is important that these appointments are met. Read in section 6.2 of the delivery conditions which vehicles are suitable for this.

When choosing a delivery date, not all dates may be available. Sometimes it is not possible to select your desired date. This is because we only make dates available on which we actually have the capacity to process your shipment.

After entering the details for the delivery appointment, click the 'finalise pre-registration' button to complete the shipment. Once a pre-registration is finalized, a message is sent to the fulfilment center of bol so we can take your shipment into account.

To ensure your items are processed properly in the warehouse, a number of delivery conditions have been set up. Want to know what these delivery conditions are, or looking for other information about services such as current rates? Follow the e-learning, which can also be found on the Partnerplatform. One of the most important delivery conditions is that you actually deliver your shipment on the day of your pre-registration, that you deliver the exact quantities and items you pre-registered, and that you respect the maximum weight of a parcel (15 kg).

Is your shipment not finalized? Then unfortunately we cannot process the shipment in the fulfilment center. If you sent the shipment anyway, it will be refused and sent back.

As soon as the shipment has been pre-registered, the shipping label can be added. Click on 'Download shipping label(s)' and print them. Attach the shipping label(s) to every loose parcel or loose pallet. Ensure that this unique shipping label is attached to both the short and long side of your pallet and on the top side of your loose parcels. For multiple parcels and/or pallets, you will also receive multiple shipping labels to attach; make sure the unique shipping label is attached to each pallet/parcel. It is important that each pallet or parcel has a unique shipping label (and not accidentally a packing list) and that each pallet or parcel has a unique code on the shipping label.

Ensure your shipping labels are clearly readable and attached correctly. Please note: make sure your label is printed clearly. Printer ink running low causes noise on the barcode, preventing us from processing your load carrier properly in the fulfilment center.